Tutorials and Tip Sheets

Tutorials and Tip Sheets


Resources about TRIS and how this registry works for early education quality learning of teachers and children in Kentucky.

ECE-TRIS is Kentucky's Unified Professional Development Registry for Licensed Programs, Registered Providers, Certified Homes, Head Start, and Public School programs. The purpose of the videos is to provide superintendents, administrators, community partners, and directors in early childhood with knowledge of the resources available within ECE-TRIS to meet their professional development, planning, evaluation, reporting, and monitoring needs.

The ECE-TRIS Flyer provides general information about the system and it's purpose.

Instructions and Tip Sheets

Summary for Calculating Clock Hours for Existing and New Staff

Professional Development Coaches, located throughout the state, provide information about and access to early childhood scholarships, credentials, awards, and inform the early care and education community of other available Professional Development opportunities.

Contact information for the Child Care Aware Training Coach in your area. 

Instructions for requesting Division of Child Care approval for college coursework hours. 

This document is for potential Kentucky Credentialed Trainers and provides instructions for completing the required ECE-TRIS Data Entry training.

Facility/Provider Contacts will have access to several facility related reports in ECE-TRIS that are summarized in this document.

This document provides instructions on finding early care and education clock hour training approved by the Division of Child Care (DCC) that’s meets the early care and education clock hour training requirements for licensed, certified, and registered Early Care and Education providers, STARS Quality Rating System, and the Commonwealth Child Care Credential and Kentucky Early Care and Education Trainer’s Credential. 


Please see the attached Tip Sheet to assist you in transitioning training to web based delivery methods during the COVID-19 pandemic. There are many teachers seeking online opportunities while their programs and schools are closed so we will want to provide you with additional guidance to meet that demand. Staff from the Division of Child Care, Child Care Aware, and ECE-TRIS have collaborated on this document that provides best practices for online learning and instructions for assigning credit.

Employer contacts will be able to manage their own staff lists!  We have expanded your access in ECE-TRIS to allow you to update staff changes for your center. Our first change is to allow you to view your Staff List online and electronically make changes to the listing. Prior to this change you were asked to print the report, mark changes on the document and then fax the list to us for processing. Making this change electronically will allow a much more efficient process.  We have created this instruction tip sheet to assist you.

This document provides instructions for entering your education/credential information into ECE-TRIS.

Instructions for creating an ECE-TRIS account using the new online Register area. 

If it is an individual’s intention to earn early care and education hours, she/he should check the ECE-TRIS calendar to determine if the session has been reviewed and approved by DCC. A training not listed in ECE-TRIS can be entered by anyone in the training manager 30 days prior to the event for review. Training will be approved if all regulatory requirements have been met for submission and if training is aligned with core content that promotes and supports best practices and quality standards.

Along with your Child Care Aware Professional Development Coach, you can now complete an online application for a Division of Child Care scholarship/grant for qualified education expenses. 

This website will allow you to use your ECE-TRIS login information to upload forms, files and documents securely. 

There is now an area for you to upload training related forms to the Training Assign Credit Page. This Tip sheet will provide instructions on uploading the training detail cover page and the participant sign in sheet.

Division of Child Care Information

Policy and Regulation Documents

Child Care Collaboration Regulation Committee

Do you have a question about a child care regulation? The Child Care Collaborative Regulation Committee (CCRC) is led by the Division of Child Care and composed of representatives from the Division of Regulated Child Care, Child Care Aware, STARS for Kids Now, Kentucky Partnerships for Early Childhood Services and Child Care Health Consultants from the Department for Public Health. The CCRC convenes monthly to proactively address regulatory matters and systematically respond to early childhood professional questions concerning the health and safety of Kentucky’s children.


Send your child care regulation questions via email to:  childcare.regulation@ky.gov

922 KAR 2:240 - Kentucky's Early Care and Education Trainer's Credential and Training Approval Regulation. 

The Division of Child Care (DCC) may monitor training events and Kentucky Early Care and Education Credentialed Trainers for compliance with 922 KAR 2:240.  Per Kentucky Administrative Regulation 922 KAR 2:240 section 14 (1) “The cabinet shall revoke a Kentucky Early Care and Education Trainer’s Credential from a trainer who falsifies a record.”  TheDivision of Child Care will review and retain confidentiality of all reported complaint information.  An Early Care and Education provider or complainant, who, in good faith, suspects dishonest or fraudulent activity, should notify DCC and can do so anonymously.  Investigation results will not be disclosed or discussed with complainant and all information received remains confidential.

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